AI Admin Console

AI Admin Console is a desktop application published by Software Tailor. It lets enterprise IT administrators manage their organisation's deployment of the AI Suite local AI products — members, license assignments, AI Server enrollments, policy, and audit logs — from a single desktop tool.

Administrators sign in with their existing Microsoft Entra ID or Google Workspace work account, using standard OpenID Connect. AI Admin Console requests only the openid, email, and profile scopes — the email and display name appear in audit logs and in the Console's "signed in as" indicator. AI Admin Console does not access Gmail, Drive, Calendar, Contacts, or any other Google service.

WHAT AI ADMIN CONSOLE DOES

The purpose of AI Admin Console

AI Admin Console is an administrative tool that lets a customer organisation's IT staff manage every aspect of their AI Suite deployment from a single desktop application. It is not itself an AI product — it does not run inference, generate text, translate, or talk to language models. It is purely a management surface for the apps that do.

The six capabilities below are what AI Admin Console is for. Every feature requires the administrator to be signed in via their organisation's identity provider (Microsoft Entra ID or Google Workspace), so the Console can verify they are authorised to manage that organisation.

Members & access

Invite teammates by email, assign license seats (Personal or Commercial; Monthly, Annual, or One-Time), and revoke access when staff leave. Bulk-invite from a CSV. Audit who's in your org and what they can do.

Licenses

Issue or revoke per-user license keys that the AI Suite apps validate offline. Useful when your seats need to keep working without a network round-trip. Tier overrides per user are shown alongside the org default.

AI Server enrolment

Bind your on-premises AI Server instances to your organisation so they accept signed requests from approved AI Suite installs. Pair, rotate credentials, and revoke without touching the server box itself.

Policy

Set the org-wide policy that every AI Suite app honours: which models are allowed, data-residency hints, sign-in providers, and the OIDC tenant configuration. Changes propagate to every install at next launch.

Audit

Every member invite, license issue, policy change, and admin action is logged with timestamp + actor. Search and export for compliance reviews. Integrates with audit webhooks (e.g. SIEM forwarders) if you want events streamed elsewhere.

Per-org usage

Read-only telemetry roll-up scoped to your organisation: active installs, top events, average inference duration, model ratings. No raw prompts; everything is aggregated and content-free by design.

Sign in with your work identity

On first launch, AI Admin Console offers two sign-in providers: Microsoft Entra ID (formerly Azure AD) and Google Workspace. You pick whichever your organisation already uses; the Console never asks you to create a second password.

The OAuth client is registered with Google as "AI Admin Console" — this page (https://softwaretailor.com/ai-admin-console.htm) is the application's home page. The matching Microsoft Entra registration uses the same display name.

What we request from Google

openid — the standard OIDC scope; required for sign-in.
email — we read your work email so we can attribute audit-log entries and surface "you're signed in as <[email protected]>" in the Console UI.
profile — we read your display name so the UI shows it instead of a raw email everywhere.

We do not request access to Gmail, Drive, Calendar, Contacts, or any other Google service. No tokens are ever sent off your machine; the OAuth flow happens directly between your browser and Google.

YOUR DATA

What AI Admin Console stores

Short answer: the minimum needed to run the admin functions above.

What stays on your machine

The OIDC ID token issued by your IDP (used to authenticate requests to the AI Suite backend; refreshed silently when it expires).
UI preferences (theme, recently-viewed orgs, etc.).
Cached display copies of the data you've actively browsed in the Console — cleared on sign-out.

What lives on the Software Tailor backend

Your organisation's roster (members, roles, license assignments).
Audit-log entries you and your teammates have created.
Telemetry roll-ups for your org (aggregated, content-free).

No prompts, no translated text, no document contents, and no API keys are ever stored on our side — the AI Suite apps that handle that data store it locally on each user's device.

Read the full Privacy Policy